Annual Grants

Chinnor Parish Council Grant Policy 2025/26

Chinnor Parish Council is committed to giving financial support to local initiatives but has a responsibility to distribute grants in a fair and equitable manner to reflect the value of the organisations, services or activities to the residents of Chinnor.

To this end the council will consider only donating to organisations, services or activities which can demonstrate that the money will make a real difference to the services that they offer to our community.

The Council makes grants at its absolute discretion to non-profit, charitable or voluntary organisations.

The Parish council will not fund activities outside its powers and functions or activities which it considers to be the responsibility of a Statutory Authority.

Chinnor Parish Council takes its environmental responsibilities seriously, therefore there is now an expanded required environmental considerations section as part of the grant application process.

In 2024/25 the Parish Council has a total budget of £20,000 for making small grants.

• Each group can apply for a maximum amount of £1,000.00 in a grant-year.
• Applications and all required additional information must be submitted by email to: [email protected]
• Applicants will be notified of the outcome following the CPC meeting.
• Grants will be considered in up to two tranches:
  • The first tranche will be for applications received before 23rd May 2025 – these will be considered in the relevant CPC meeting in June 2025
  • If any funds remain in the budget a second tranche will be available for applications received before 21st November 2025 – these will be considered in the relevant CPC meeting in December 2025.

All Applicants should meet the following criteria:

• The organisation can demonstrate a record of, or the project the grant is applied for is of benefit to the Parishioners of Chinnor.
• To demonstrate that sufficient consideration has been given to the environmental impact of the potential project, and that the organisation takes its environmental responsibilities seriously.
• The organisation can demonstrate how the money will be used.
• A group bank account must be held for direct payment if a grant is awarded.
• A copy of the last audited accounts to be included. (link to online access acceptable)
• A copy of the organisation’s constitution to be included. (link to online access acceptable)
• A copy of the organisation’s environmental policy.

Conditions

• Additional applications within a 12-month period will not normally be considered.
• All awards must be properly accounted for and project must be completed by 31^st March 2026.
• The award must be used for the purpose for which the application was made.
• If the group is unable to use the award for the stated purpose, all monies must be returned to the Parish Council.
• Donations to Registered Charities in response to a general fundraising appeal will not normally be considered.
• Grants for an organisations general running costs will not be considered.
• Grants will not be considered retrospectively (for items already purchased).
• Grants will not be considered to private individuals or commercial organisations.
• There is no ongoing funding commitment by the council.
• Grant applications for staff funding or training costs will not be considered.
• Grant applications for maintenance costs will not be considered.
• Grants will not be considered for upward funders where local groups fundraising is sent to a central HQ for redistribution.
• Any request for grants outside of these conditions and criteria cannot be considered.
• Chinnor Parish Council Acknowledgement to be displayed in prominent position and included on all publicity/printed material.
• The completed form must be signed and dated by a responsible person in your organisation.